CONSTITUTION & BY-LAWS
Accepted February 23,1999
The Nassau County Chapter of the New York State Association for Superintendents of School Buildings & Grounds is committed to the profession of educational facilities management and the creation of life time learners. Our primary objective is to afford our members continued opportunities for professional growth and development.
Article I: Name
Section 1. The name of this chapter shall be the Nassau County Chapter of New York State Association of Superintendent of School Buildings & Grounds. The title of Director of School Facilities & Operations shall be interpreted to have the meaning of Superintendent of School Buildings & Grounds and remain so during their membership tenure.
Article II: Objectives
Section 1. The Objectives of the Chapter shall be:
a. To promulgate and establish the highest standards of ethics and efficiency in educational facilities management and related areas.
b. To research, investigate and disseminate the most efficient methods and practices in all matters pertaining to educational facilities management and related areas.
c. To delineate and disseminate educational and technical criteria related to the profession of educational facilities administrator.
d. To review existing state laws, state education commissioner’s regulations, Board of Regents rules, Board of Education policies and other procedures; and to seek appropriate changes in order to reflect the current needs of educational facilities management.
e. To further the policies and projects of the New York State Association of Superintendents of School Buildings & Grounds by encouraging members to join, to serve on special committees, and to promote attendance at the regular monthly meetings.
f. To operate a non-profit educational organization.
g. To present a professional perspective relating to educational facilities management to school associations with similar interests and objectives and local – state government, as well as student and parent groups.
Article Ill: Membership
Section 1. Membership in the Chapter shall consist of active, associate, retired, and honorary members. All Chapter members must be dues paying members of the New York State Association for Superintendent of Buildings & Grounds and be in good standing. To be considered a member in good standing payment of state, chapter, dues must be current. Welfare Fund assessment must be paid in full. The executive committee shall review and approve all applications for Associate Membership.
a. Active membership shall be restricted to persons regularly employed in the profession of educational facilities management, duly appointed by their respective Board of Education in a approved Civil Service title or possessing State Education Department certification as a school administrator. Active members shall make a good faith effort to attend monthly meetings of the Chapter.
b. Associate/Affiliate Membership shall consist of New York State registered architect/engineer, school business official, school superintendent, school health & safety officer, or any firm or company that provides a service, supply or equipment to educational facilities. Associate membership will be considered on an as needed basis. Every effort will be made to limit similar firms, companies, and suppliers for Associate Membership to avoid duplication of services. Associate Members must attend four (4) regularly scheduled monthly meetings of the Chapter. A minimum of two (2) Active Membership sponsors is required for Associate applicants. Associate Membership requires membership in good standing with the State Association. Such members can not hold a Chapter Office and have no voting rights.
c. Emeritus Membership is for all retired persons who were members of this Association at the time of retirement. They shall be considered honorary life members of the Association. Such members shall be entitled to all privileges of the Association except they are exempt from payment of dues. Such emeritus members can not hold a Chapter Office and have no voting rights.
d. Honorary Membership may be conferred on any individual who has contributed outstanding service to this organization. Honorary Membership must be proposed by an Active Member in good standing and approved by Membership Committee and a majority vote of the Executive Committee. The Honorary member shall be proposed at the next regular Association meeting and must be approved for membership by a majority of the Active Members present. Such members shall be entitled to all privileges of the Association except they are exempt from payment of dues. Such members can not hold a Chapter Office and have no voting rights.
Section 2. All classifications of membership required to pay annual dues forfeit all rights and privileges until dues have been paid. Applications for membership shall be renewed annually.
Article IV: Officers
Section 1. The officers of the Chapter shall consist of a President, President Elect, Vice President, a Treasurer, a Secretary, Sergeant of Arms, and the immediate Past-President. All Chapter officers shall maintain eligibility for Active Membership and be in good standing.
Section 2. The President shall be elected annually. Should the office of President become vacant during a Chapter year, the President-Elect shall assume the office of the Presidency. The President shall preside at all meetings of the Chapter and of the Executive Committee to promote the provisions of the Constitution and By-Laws, and to appoint committees, to serve ex-officio on these committees, and to outline specific responsibilities for these committees.
Section 3. The President-Elect and Vice President shall be elected annually by the membership. Should any of these offices become vacant, the Executive Committee shall appoint a successor for the remainder of the term. The President-Elect shall assume the duties of the President in case of his/her absence or resignation and shall function as Program Chairman for Chapter meetings. President-Elect shall serve as chairperson of the program committee and as such, and with the assistance of such committee, shall arrange for meeting places and provide appropriate speakers and/or other demonstrations etc. as he or she determines to be in the best interests of the Chapter. Vice President, during the absence of the President and President-Elect, shall preside at meetings of the Chapter and of the Executive Committee. The Vice President shall serve as liaison to the Custodial Workshop.
Section 4. The Secretary and Treasurer shall be elected to one-year terms. Should any of these offices become vacant, the Executive Committee shall appoint an interim Secretary and or an interim Treasurer and an election will be held as soon as possible. It shall be the duty of the Secretary to record the proceedings of all Chapter meetings, as well as those of the Executive Committee, and to advise them in advance and in writing of the date, time, place and program of all meetings. It shall be the duty of the Treasurer to collect membership dues and other monies due the Chapter, deposit such funds in a depository approved by the Executive Committee, and to pay all bills approved by the Executive Committee. He or she shall keep a record of all receipts and expenditures in an approved form, and shall present such records for an annual audit upon the request of the Audit Committee. They shall also be responsible for assisting in the preparation of tax returns applicable to the chapter. The Treasurer shall be responsible to report the payment of dues to the chapter Secretary.
Section 5. The Sergeant of Arms shall be elected to a one-year term. He or she shall conduct the pledge to the flag, take attendance, introduce guests and other such duties as directed by the President.
Section 6. The most recent Past President shall perform such duties as assigned by the President. The term of this office shall be a period of one year.
Section 7. To be eligible for election to office a candidate must be a dues paying member in good standing for a least twelve months.
Section 8. Nassau Chapter representative serving as State Director shall attend state required meetings or send a responsible alternate in his or her place.
Section 9. The election of officers shall be held during the regular meeting in October of each year. Should there be more than one person running for office, a vote by secret ballot will be held at the November meeting with the results read at the conclusion of the meeting. The Election Committee shall be responsible for the preparation of closed ballots and tallying the results. Chapter officers shall assume their duties effective at the December meeting. Nomination of officers will be at the October meeting.
Article V: Committees
Section 1. The Executive Committee shall consist of the Officers of the Chapter, the past four most recent Presidents, the State Director and they shall be vested with the power to act in the name of the Chapter between regular meetings on alt matters provided that such actions fully comply with the Constitution & By-Laws.
Section 2. The President shall appoint the following committees:
Constitution & By-Laws
Good and Welfare
Health & Safety
Holiday Celebration (December)
Liaison to NASBO
Liaison to Suffolk SBGA
Mentoring Program I Professional Development
Section 3. Each committee shall be responsible to: (1) complete and (2) report on all tasks assigned by the President. All committees of this Chapter must have one regular Active member as committee Chairperson or Co-Chairperson.
Article VI: Finances
Section 1. The fiscal year shall be from July 1 to June 30th of each year.
Section 2. Annual chapter dues of $50.00 per year shall become due and payable by September 1 of each year.
Section 3. Annual assessment for Active Membership classification of $30.00 per year for the good and welfare fund shall become due and payable by September 1 of each year. The Executive Committee shall review any hardship cases for members who have not paid their assessment.
Section 4. Associate membership dues of $150.00 per year shall become due and payable by September 1 of each year.
Section 5. Honorary and Retired members shall be exempt from dues assessment.
Article VII: Meetings
Section 1. Meetings will be held the third Tuesday of each month from September through June. Roberts Rules of Order shall be the format used for meeting proceedings. In the event of a holiday falling on that date, another day will be selected by the Executive Committee that is convenient to the Chapter members.
Section 2. The order of business for Chapter meetings shall be:
a. Pledge of Allegiance
b. Introductions of Members & Guests in Attendance
c. Secretary Reading of Previous Months or Special Meeting Minutes
d. Treasurers Report
e. President’s Report
f. Report of Special Committees
Constitution & By-Laws
Good and Welfare
Health & Safety
Holiday Celebration (December)
Liaison to NASBO
Liaison to Suffolk SBGA
Mentoring Program Professional Development
g. Unfinished Business
h. New Business
i. Good &Welfare
j. Remarks from the Floor
k. Program Presentation
l. Meeting Adjournment
Article VII: Changes in Constitution or By-Laws
Section 1. Changes or additions to the Constitution or By-Laws may be made at any meeting of the Chapter by an Active Member. The proposed changes shall be read aloud and recorded by the Chapter Secretary. A written draft of the proposed changes will be mailed to each active paid member. The vote will be conducted at the next regular meeting of the chapter.
Section 2. A 50% plus I vote of dues paying membership Is required for changes in the Constitution or By-Laws. Associate members are not permitted to vote.
Section 3. Local laws not covered shall be in compliance with the state By-Laws. If state and local By-Laws differ or conflict the state By-Laws shall prevail.
Section 4. A complete review of the Constitution and By-Laws shall be completed once every three years.
Revision: February 1974
Revision: December 1974
Revision: June 1982
Revision: June 1985
Revision: June 1995
Proposed revisions for consideration June 1998:
Reviewed by Membership October 20, 1998:
Revisions made by By-Law Committee November 1998:
Approved by membership February 24, 1999:
Dennis T. Sheridan